Project History

Timeline

Current Municipal Facility - 1956 to Today

Building Stage
Increase in Building Area (SF)
Total Building Area (SF)
% Area Increase over Original
Population (Year)% Population Increase over Original
Original Building
8,700
2,179 (1950)
1960's Addition5,64014,34065%2,924 (1960)34%
1970's Addition3,00017,34099%3,375 (1970)55%
1980's Addition7,11524,45581%8,775 (1980)303%
1990's Addition*024,455181%9,714 (1990)346%
2000's Addition**7,71532,170270%12,079 (2000)454%
2010's Addition***00
14,868 (2010)582%

* 1990's Additions were the salt shed and cold mix shed, these are not included above as they are strictly used for material storage.
** The building at Ryan St was added in the 2000's and has as area of 5,600 SF, this would bring the total Building SF to 37,770 which is a 334% increase over the original building size.
*** The 2000's and 2010's saw numerous remodels in the administrative building to accommodate staffing changes.

CurrentMuniCampus

1999

  • Village Hired Mead and Hunt to conduct a facilities development study - Study  recommends building new Public Works facility to improve operational efficiencies.  Estimated cost of building a new public works facility measuring 35,805 square feet is $3,254,000 with the whole project being $3,777,000.  This project does not include administration offices and just adds onto the existing facility.  
    • According to the RS Means index, which measures construction costs over time, the building proposed in 1999, would cost approximately $6,607,800 in 2020.
  • Vierbicher Concept Design - As a result of the Mead and Hund facilities development study, Vierbicher Associates provided the Village Board of Trustees and staff with a concept designfor a facility that would renovate portions of the existing building and also provide new additions that could be used for additional departments other than public works.  The estimate of the design that Vierbicher provided was about $5,000,000.
    • According to the RS Means index, which measures construction costs over time, the building proposed by Vierbicher in 1999, would cost approximately $10,165,000 in 2020.

2015

  • September 8, 2015 Board of Trustees Meeting  - Trustees approve a request for proposals be published to enlist a firm to conduct a facilities condition assessment on the current municipal buildings.  Part of this study is to also analyze future growth and need.  
  • October 5, 2015 Board of Trustees Meeting - Staff acknowledges 12 proposals were submitted for the facilities assessment and planning report.
  • November 30, 2015 Board of Trustees Meeting - Trustees approve Resolution No. 2015-042 authorizing staff to proceed with municipal facilities planning study.
  • December 21, 2015 Board of Trustees Meeting - Trustees approve a professional services contract with Kueny Architectis, LLC for an evaluation of municipal facilities condition assessment and master planning study.

2016

  • October 26, 2016 Board of Trustees Meeting - Village staff gives a presentation summarizing the Kueny Architectsfacilities condition assessment and master planning study at a Weston Budget Workshop.

2017

  • August 21 Board of Trustees Meeting - Board of Trustees agrees to begin the process of creating a request for proposals for design services.

2018

  •  September 10 Budget Retreat - 2018 was the year of administrative changes and some turnover on the Board of Trustees.  Due to these changes, the facilities project had been deferred.  At the budget retreat planning for the 2019 budget it was recognized decisions needed to be made as to whether to spend money for safety, HVAC, and other improvements at the existing facilities or to construct a new facility as had been recommended in 2016.    
  • October 29 Board of Trustees Meeting  - During discussion on the capital improvement plan and where the facilities fit into the plan, a request was made for Kueny Architects to return and present their final report.
  • November 19 Board of Trustees Meeting  - Jon Wallenkamp from Kueny Architects presents to the Board of Trustees the report they completed in 2016.

2019

  • January 21 Board of Trustees Meeting - Jon Wallenkamp from Kueny Architects returns to update the Board on more details of the project.  Board agrees to continue moving forward with the project and would like to set up tours of other municipal facilities.
  • February 18 Board of Trustees Meeting - The Trustees take a tour of the current municipal center to understand some of the needs and shortcomings of the current facility.
  • February 25 Special Meeting of the Board of Trustees- Trustees hold special meeting to discuss capital improvement planning and budget.  Municipal facilities were a large focus of the discussion.
  • February 27 Municipal Facilities Tour - Members of the Board and staff visit recently built municipal facilities in Little Chute, Oshkosh, and Mequon.
  • June 17 Board of Trustees Meeting- Strategy for capital borrowing on the municipal facilities, including renovations to the public safety building are discussed.  President Sparks asked Administrator Donner to come back with a timeline.
  • August 19 Board of Trustees Meeting- Trustees, staff, and Jon Wallenkamp from Kueny Architects discuss updates to the facilities planning.   
  • October 7 Board of Trustees Meeting- A revised presentation from Jon Wallenkamp of Kueny Architects is given to update the Trustees on some changes to the building layout at the current municipal center location.
  • October 21 Board of Trustees Meeting - Trustees meet in closed session to discuss purchasing additional property for the new Municipal Facilities.
  • October 28 Board of Trustees Meeting- Trustees approve the offer to purchase for 4707 Camp Phillips Rd, and 4106 and 4204 Ross Ave to be used as the future site of the municipal facilities.
  • November 4 Board of Trustees Meeting - Staff is instructed by the Board of Trustees to negotiate a contract with Kueny Architects for design, bidding, and construction services for the Weston Public Safety Building and a new Village Administration and Public Works facility.

2020

  • January 20 Board of Trustees Meeting- Administrator Donner reports to the Board of Trustees that the closing for the new property on Camp Phillips is scheduled for March 30th.  He also notes that the Village Attorney is reviewing the contract with Kueny Architects.  It is also mentioned that a meeting is being set up between Police Chief Schulz and Jon Wallenkamp with Kueny to discuss the safety building remodel project.
  • February 3 Board of Trustees Meeting- Trustees approve professional services contract with Kueny Architects for design and construction services for the remodel of the Public Safety Building and construction of the Weston Public Works and Administration facility.
  • March 2 Board of Trustees Meeting- Administrator Donner informs the Trustees that an open house will be held to the public on March 19th to discuss the facilities project.
  • March 16 Board of Trustees Meeting - Administrator Donner reports that the open house will need to be cancelled due to the COVID-19 pandemic and the Governor's orders limiting mass gatherings of 10 or more people.  Further on in the meeting, the capital improvement plan as well as borrowing for projects is discussed.
  • April 20 Board of Trustees Meeting- Trustees direct staff to hit the pause button on the municipal building project due to uncertainties surrounding the COVID-19 crisis.  
  • July 20 Board of Trustees Meeting- Trustees award the Public Safety Building remodel contract to Scherrer construction. 
  • August 17 Board of Trustees Meeting- President Maloney suggests forming a Building Committee to increase transparency in the project.
  • September 21 Board of Trustees Meeting- Jon Wallenkamp from Kueny Architects returns to present the most updated plans and reviews past presentations for new Trustees that were not present for those presentations before.  Later in the meeting, the formation of a building committee is discussed further.
  • October 14 Building Committee Meeting- First Building Committee Meeting is held.  Review of project history.  Committee takes a tour of the current facility.
  • October 28 Building Committee Meeting- Committee discusses their role.  They begin analyzing the current concept design and providing feedback.
  • November 4 Building Committee Meeting - Continue review of concept design of new building.
  • November 11 Building Committee Meeting
  • November 18 Building Committee Meeting
  • November 24 Building Committee Meeting
  • December 2 Building Committee Meeting
  • December 9 Building Committee Meeting